Intercompany is essentially the act of moving money from your left pocket to your right pocket – transactions between subsidiaries of the same company. However, because it is touched by so many members of the organization and has such a high risk, intercompany controls can become a sensitive part of accounting. The assets still belong to the company, but the difference lies where they are being accounted for. Companies pay additional close attention to these types of transactions because of tax jurisdictions, reporting expectations, currency discrepancies, and strict governmental regulations. Errors in any of these areas result in decreased efficiency, effectiveness, and will likely increase cost and risk.
A 2017 study1 conducted by The Hackett Group shows that intercompany reconciliations are one of the largest bottlenecks in the overall Record to Report (R2R) process for top-performing companies. It is key to point out that the reason intercompany has become a high concern for these top-performing organizations is because these organizations have already taken the initial step in automating key processes in their R2R process such as account reconciliations, journal entries, close management tasks, etc. and are now looking to continue to automate this process further with the addition of intercompany.
Trintech recently interviewed groups of existing customers to better understand the tasks and challenges around intercompany. Some of the top challenges listed were:
From this research, we learned that to properly address these complexities and concerns, and to enable control and smooth orchestration of the overall R2R process, we needed to understand that intercompany accounting must be handled in the following three stages:
Preventative controls address the process of preventing discrepancies between the buyer and seller’s books. These are often the non-trade activities – items like loans, fees, and taxes that you would want pre-approval on, which is why they are handled with our preventative controls. In preventative circumstances, both the company proposing the transaction and the purchaser agree on the transaction and the price that is going to be paid early in the process, which results in a journal entry. How can companies prevent issues down the line and solve a problem before it becomes a problem? We answer this question in our previous blog.
Detective controls include transaction matching and period-end reconciliation and determine if anything is out of balance between two subsidiaries. These are often called trade transactions. An example of a trade transaction would be a manufacturer selling shoes to the distributor. Because of the high volume and everyday occurrence of these types of transactions, a user would never expect pre-approval here so the likelihood of possible discrepancies may rise, which brings risk to your books. Another example is maybe one user enters 100 dollars and the trading partner enters it as 100 pounds. The discrepancy raises the risk that you are going to end up reporting on amounts that do not agree and are not accurate. Cadency by Trintech offers a process to investigate and resolve the discrepancies.
Once final settlement has occurred, you can book your period-end reconciliation. This is your intercompany reconciliation as part of your month-end close process, further ensuring those controls are in place and that there are no accounts out of balance at the end of the month.
Cadency’s intercompany process handles intercompany detective controls efficiently and effectively, allowing a reduction in cost and risk for your company. To alleviate top challenges, we ensured our detective controls process enables users to reap the following key benefits:
Reduction in the number of FTEs needed to match daily transactions
Work accomplished in one solution
One-time data setup and automatic import
User-defined matching rules automatically run before users start their daily work
Leverages your existing Systems of Record
Using Cadency’s intercompany detective process as part of your overall intercompany accounting controls leads you away from disparate systems and processes, and toward overall control and risk reduction. Join over 20 existing enterprise customers such as Topgolf, Sysco, and GSK, who are already reaping the benefits, not only from a seamless intercompany process, but also a global set of Record to Report controls, using Cadency.
Next, we will take a glimpse into another set of state-of-the-art controls offered by Trintech, the Cadency Close process.
Explore the Full 7-Part Series on Trintech’s System of Controls:
Part 1: Don’t Drown in Transaction Data When Closing – Light a Match and See Clearly
Part 2: Reconciliations: Part of a Global System of Controls to Ensure the Integrity of Your Financial Close
Part 3: Eliminate 95% of Manual Journal Entries and Reduce Risk at the Same Time – Mission Possible
Part 4: (Intercompany) Prevention Is the Best Machine
Part 6: How to Excite An Accountant During Close
Part 7: How to Measure the Impact of Your Control Environment Using a Framework for Compliance
Written by: Kate Laverde