Ruby Slipper Café Leverages Adra® by Trintech to Work Smarter
Case Study
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Today, the Ruby Slipper Café Group utilizes Adra Matcher and Balancer to help automate and streamline their financial close.
About Ruby Slipper Café
The Ruby Slipper Café Group operates 18+ restaurants throughout 5 states across the Southeast United States. They offer a ‘boozy brunchy’ concept, bringing New Orleans flavor and cocktails to breakfast and lunch. Before implementing Adra, they were engaging in a highly manual financial close, operated within Excel spreadsheets, by a small team. “We condensed our operations pretty tightly during the pandemic and then once volumes started coming back and the vaccine was widely available, the business started to grow back again,” said Jennifer Beougher, Chief Financial Officer of Ruby Slipper Café Group. As business began to pick up, they were searching for ways to be cost-conscious and build out processes that allow for organizational growth.
The tool has been amazing and Adra support has been great, as well as our account specialist and implementation team to get us from one account to every account.”
Why Adra® by Trintech?
Today, the Ruby Slipper Café Group utilizes Adra Matcher and Balancer to help automate and streamline their financial close. Their bank reconciliations and A/R, gift card, and corporate card reconciliations have benefited the most from Adra.
Now, data is uploaded and pulled from Matcher almost daily, allowing their accounting manager to work through exceptions as they arise, and record information as it happens, instead of waiting until the end of the financial close. This process is now being completed by business day 5, instead of business day 10.
Through Matcher and Balancer, Ruby Slipper Café Group can pull information for their auditors and identify any changes to accounts easily, and proactively work to remedy any variances. “Adra has the final numbers and tells us any reconciliations that need to be addressed,” said Beougher. “It saves our sanity of spending days pulling information.” Reviewers are assigned reconciliations, and they get notifications and comments directly related to the reconciliation – increasing communication and collaboration across the team in real-time, as opposed to sending emails or waiting for phone calls.
ROI Achieved
Adra has allowed for a faster financial close, which lets their finance team devote more time and effort on initiatives and projects that add value to the business. Additionally, tasks can be pushed further down the line: what used to be done at the CFO level are now being done at the staff accountant level because processes became simplified.
Ruby Slipper Café also experienced an increase in visibility across their financial close – their audit team became more self-sufficient, and there was a reduction in any surprises at the end of the quarter. By leaning into automation, they can attract and retain high quality talent by leveraging the amount of technology they have.
The elimination of 3rd-parties has not only saved them time, but also money. Complex reconciliations, like A/R, gift cards, and corporate cards are now broken down into simpler tasks through Adra Matcher and allowed Ruby Slipper Café to bring these processes back in-house.
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