AI Journal Entry Management Software
Standardize and automate end-to-end journal creation, approval, and direct ERP posting to eliminate manual entry and reduce errors.
- 99%+ accuracy of automated journal entries
- 40% reduction in internal audit effort
- Less than 0.5% of journal entries require rework
Automated Journal Posting Use Cases
- General Ledger (GL) & Subledger (SL) Postings: Centralize and automate GL and subledger journal entry creation, validation, and approvals using a journal entry automation solution to ensure accuracy and consistency across financial systems.
- Accruals: Streamline recurring and ad-hoc accrual entries with standardized templates, automated calculations, and configurable approval workflows.
- Intercompany Journal Processing: Simplify intercompany journal creation, reconciliation, and approval by standardizing processes and enabling real-time visibility across entities.
- Error Corrections and Reclassifications: Deploy a controlled, auditable workflow for correcting journal errors and reclassifying amounts—supporting journal entry compliance and accuracy without disrupting the close.
- Clearing Schedules and Offsetting: Manage both clearing and offsetting journal schedules through guided workflows that automate repetitive tasks and enforce accounting policies.
Real Customers. Real Results.
Avon’s Finance Transformation: Scaling Compliance and Automation with Trintech
Read Case StudySince implementing, Avon has:
- Reduced manual intervention
- Stronger internal controls
- Automated Workflows
Cadency has delivered value not just as a tool—but as an enabler of our global automation strategy. The real power came from integrating it with smart technologies to eliminate effort while enhancing compliance.”
HP Transforms Financial Close: 70% of Reconciliations Automated & 80% of Balance Sheet Verified by Day Five
Read Case StudySince implementing, HP has:
- ~72% of reconciliations automated
- ~80% of balance sheet value verified by Day 5
- Close by Day 3 with minimal global exceptions
- Risk-based thresholds reduce reconciliation volume without increasing risk
Because reconciliations are completed quickly and early with Trintech, we’re not extending the close period. That speed and control are critical at HP’s scale.”
Severn Trent Simplifies Journal Entries and Eases Workloads with Trintech
Read Case StudySince implementing, Severn Trent has:
- Streamlined Journal Entries: Integration with SAP ERP simplified intercompany journal entries, with auto-populated data and integrated approvals
- Significant Reduction in Reconciliations: By grouping reconciliations, Severn Trent decreased the total number, enhancing efficiency
- Enhanced Error Prevention: Proactive error detection improved the quality of reconciliations
Trintech’s journal entry automation allows for different approval routings based on journal value; this allows journals to be distributed to the correct reviewer based on the level of risk associated with the journal, helping distribute journal reviews across a larger population and easing workloads.”
AI Journal Entry Software Streamlines Workflows & Reduces Risk
Standardized Workflows
Ensure a consistent process for all journals with predefined steps and template types. This consistency reduces errors and enforces company policies.
Automated Validations
Automatically verify calculations, account coding, and compliance rules. Errors or out-of-balance entries are flagged automatically and immediately, so mistakes are caught and corrected before posting.
Approval Routing
Configure multi-level approval workflows so each journal is reviewed and certified by the correct people. This speeds up the review cycle by eliminating bottlenecks and manual follow-ups while maintaining strict control.
Complete Audit Trail
Every action from preparation, review, and approval to posting is logged with timestamps and user attribution. Supporting documents are stored centrally, making audits run more smoothly with less effort from your team.
Exception Handling and Adjusting Entries
Identify and route exceptions and adjustments—such as accruals, missing information, or policy violations—for prompt resolution. Early error detection means fewer last-minute adjustments, so issues don’t slow down your close or increase risk.
Reusable Templates
Leverage templates for recurring or standard journal entries. Templates save time, ensure proper formatting, and enforce correct entry structures from the start.
We no longer have to work through our ERP, so the user experience is streamlined, and now it’s very simple to enter a journal entry from one company to another. Data auto populates and approvals are integrated within the solution, so everything is really organized. I can even see status updates from the dashboard so there aren’t any surprises. The solution offers a complete view of our journal entries.”
We radically simplified our manual journal entries…With the Trintech solution, its fully automated. Once it’s approved it automatically updates the SAP system. Those manual controls move to system controls.”
Trintech’s partnership with Workday and the ability to route journals right back into Workday were key reasons of selecting Trintech as our financial close solution.”
FAQs
How does automation improve journal accuracy?
By applying business rules and validation logic before posting, Trintech eliminates duplicate, incomplete, or non-compliant journal entries, ensuring precision and reliability. Journal entry templates reduce manual effort, mitigating the chance for human error.
Can AI automate journal entries?
Yes. AI supports journal entry suggestions and validations, ensuring accuracy and policy compliance before posting to ERP systems.
Can journal entries be posted directly to ERP systems?
Yes. Trintech allows direct posting to ERP systems like SAP, Oracle, Workday, NetSuite and Microsoft Dynamics via certified connectors for seamless integration. These bidirectional connectors enable the ERP to write back to Trintech as well, automating status updates and error notifications.
How are journal entries reviewed and approved?
Configurable workflows route journal entries through preparer and approver hierarchies with full visibility and documented approvals for compliance assurance enforced through separation of duties.
Does Trintech support recurring or batch journals?
Yes. Trintech enables batch creation and approval of recurring journal entries to streamline high-volume posting requirements during financial close cycles.
How does Trintech handle reversing entries?
Reversing or adjusting entries are easily created, fully supported, and managed through approval workflows, ensuring traceability and preventing unauthorized edits.
Does Trintech support intercompany journal entries?
Yes. Intercompany journals can be created, validated, and approved across multiple entities, ensuring balanced and compliant financial reporting.
How does Trintech ensure audit readiness for journals?
Every journal includes metadata—who prepared, reviewed, and posted—plus attached documentation, creating a transparent audit trail. Audit logs are easily accessible from the journal entry itself.
